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Advisor's Corner

Welcome Advisors!

The Student Organizations Council would like to thank you for all that you do for our student organizations on campus. We appreciate your guidance, support, and dedication to all students and student organizations. We hope this website will be informative and beneficial to you as an advisor.

Please let us know by email us at, if you have any questions or how we can better support you.

What are my responsibilities as an advisor?

  • Provides continuity with the past activities of the organization
  • Facilitates the development of the organization and its members through providing opportunities to develop individual skills (assertiveness, time management, budgeting) and group skills problem solving, conflict resolution, decision making)
  • Provides assistance, ideas, and expertise with tasks to be accomplished by organization – planning a program, running a meeting, holding an election, and publicizing an activity
  • Provides knowledge of university policies and procedures that affect the organization.

"An advisor may perform all these functions at once or in any combination at a particular time in the life of the organization, there may be a need for the advisor to be extremely active, where as at another time the advisor is a passive observer. The determination of what is the appropriate advising style is based on the skill of the advisor, the level of development of the group, and the context in which the group functions.

As you work with a group, becoming more familiar with how it operates, and as you develop your skills as an advisor, your advising style may change. As the group with which your work matures, your advising style may change. Most important in determining your advising style is negotiating your role with the members of the organization."

Become a Student Organization Advisor

Student Organizations are often looking for advisors to help support their organization and aid in their success. At times they may not know who to ask. If you would to become an advisor, please complete this short questionnaire.

Advisor Resources

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  • This guide is to provide you with resources and ideas for advising student organizations on campus. Please use this to guide students to success. If you have any additional questions, please contact Student Involvement.

    Advisor Handbook

  • Advisor Self Evaluation - to aid and reflect on your advisor journey.

  • Registered student organizations must complete the online annual registration form with Student Involvement and keep a current officer roster updated and on file. Information for annual registration will be sent to current student organization officers and advisors as soon as it is available -usually towards the end of the Spring Semester.

    Should you have any questions, please contact Kimberly Duncan Ashley, Assistant Director at Student Involvement at

  • Serving as an advisor for a Texas State student organization is an at-will responsibility. If you decides to step down from their role or is asked by the student organization to step down, the advisor and the student organization's president must complete the form and email it to the Assistant Director of Student Involvement, Kimberly Duncan-Ashley (

    Link to Advisor Discharge Form

    Once form is submitted, the student organization will then need to update their registration form.

    Link to Registration form

  • Food Safety - Student organizations wishing to distribute and/or sell food on-campus will be required to attend the Food Handler Training. Training sessions are offered periodically throughout the academic year. To register, please visit the Food Handler Course Registration page.

  • To ensure the safety of our students and student organizations, we provide these useful resources for students to understand risk and ensure a safer environments.

    All student organizations will need to complete one risk-management training session to maintain their org status for an academic year.

  • SOC offers funding assistance to registered student organizations in good standing with Texas State and SOC for on and off campus events. Funding will open after student organizations complete the Risk Management training.

    Please click here for more funding information.

  • Solicitation, Expressive Areas, and Off-Campus Solicitation Guidelines - Solicitation is the sale of goods and/or services and can be provided through flyers and/or booths on campus. Solicitation is allowed to provide a source of financial support to student organizations. These funds are then used by the organization to provide training, development, and/or provide quality programming to students and the San Marcos community.

  • Travel Policies - The purpose of this UPPS is to provide the university community and specifically, students and student organizations, with procedures and safety guidelines for student, student organization and sponsored program participant travel that is twenty-five or more miles away from campus, and is sanctioned by the University.

    Student Travel Forms must be turned in 10 business days prior to the travel date to Student Involvement. Students will also be placed on the Excused Absences System Calendar that they can share with professors if necessary.

Upcoming Advisor Events

Advisor Informational Luncheon

Date: Wednesday, October 24th
Time: 11:30am - 1:30pm
Location: LBJ Student Center 3-3

Advisor Appreciation Day

Date: April 3, 2018
Time: 11:30am -1:30pm
Location: LBJ 3-13.1