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Advisor's Corner

Welcome Advisors!

The Student Organizations Council would like to thank you for all that you do for our 370+ student organizations on campus. We appreciate your guidance, support, and dedication to all students and student organizations. We hope this website will be informative and beneficial to you as an advisor. Please let us know by email us at, if you have any questions or how we can better support you.

Become a Student Organization Advisor

Student Organizations are often looking for advisors to help support their organization and aid in their success. At times they may not know who to ask. If you would to become an advisor, please complete this short questionnaire.

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  • Important Dates and Events

Officer Transitions (PPTX, 368 KB)
Officer Transition Worksheet : Officer Transition Worksheet (DOCX, 69 KB)

Advisor Resources

Advisor Handbook - this guide is to provide you with resources and ideas for advising student organizations on campus. Please use this to guide students to success. If you have any additional questions, please contact Student Involvement.

Annual Registration - registered student organizations must file annual registration forms with Student Involvement by Monday, October 2, 2017 and keep a current officer roster updated and on file. Annual Registration for the 2017-2018 academic year will be going digital. Information for annual registration will be sent to current student organization officers and advisors as soon as it is available. We thank you for your patience. Should you have any questions, please contact Kimberly Duncan Ashley, Assistant Director at Student Involvement at

Food Safety - Student organizations wishing to distribute and/or sell food on-campus will be required to attend the Food Handler Training. Training sessions are offered  periodically throughout the academic year. To register, please visit the Food Handler Course Registration page. 

Risk Management - to ensure the safety of our students and student organizations, we provide these useful resources for students to understand risk and ensure a safer environments.

SOC Funding - SOC offers funding assistance to registered student organizations in good standing with Texas State and SOC for on and off campus events. Funding will open after student organizations complete the Risk Management training.

Solicitation, Expressive Areas, and Off-Campus Solicitation Guidelines - Solicitation is the sale of goods and/or services and can be provided through flyers and/or booths on campus. Solicitation is allowed to provide a source of financial support to student organizations. These funds are then used by the organization to provide training, development, and/or provide quality programming to students and the San Marcos community.

Travel Policies - The purpose of this UPPS is to provide the university community and specifically, students and student organizations, with procedures and safety guidelines for student, student organization and sponsored program participant travel that is twenty-five or more miles away from campus, and is sanctioned by the University. Student Travel Forms must be turned in 10 business days prior to the travel date to Student Involvement. Students will also be placed on the Excused Absences System Calendar that they can share with professors if necessary. 

Advisor Self Evaluation - to aid and reflect on your advisor journey.