Solicitation is the sale of goods and/or services and can be provided through flyers and/or booths on campus. Solicitation is allowed to provide a source of financial support to student organizations. These funds are then used by the organization to provide training, development, and/or provide quality programming to students and the San Marcos community.
Forms
Solicitation Request Form (doc|pdf)
Any student organization or department wishing to solicit on campus must fill out this form. Requests must be signed by the sponsoring organization’s president or designee and faculty advisor before returning to the Campus Activities and Student Organizations office. Please turn in a minimum of ten business days prior to the event to ensure a reservation.
Vendor Agreement Form (doc|pdf)
When an outside business or vendor wishes to solicit on campus they must be sponsored by a student organization or university department. The sponsoring organization or department must fill out the Solicitation Request Form and turn it in along with the Vendor Agreement Form, which the vendor initials and signs. Further information is available in the Policies and Procedures section.
Food Waiver and Food Safety and Personal Hygiene Form (doc|pdf)
When a student organization, department, or vendor sales or distributes food and/or beverages it must be approved through the solicitation process. The Food Waiver form releases and indemnifies Texas State University-San Marcos and its employees and agents from all liability for injury or illness associated with the consumption of food or beverages provided by the sponsoring organization. The Food Safety and Personal Hygiene Form ensures that proper safety procedures will be followed. Return these forms with a Solicitation Request Form and, if applicable, a Vendor Agreement Form.
Electioneering Request Form (pdf)
Anyone wishing to electioneer on campus is encouraged to fill out this form. Requests must be completed and signed before returning to the Campus Activities and Student Organizations office. Please turn in a minimum of two business days prior to the day of request.
Coca-Cola Agreement
Because of a contract with the university, only Coca-Cola products may be sold or distributed. A list of the products and the exceptions to the rule are listed on the Coca-Cola agreement in the Policies and Procedures Section.
Off Campus Fundraising Solicitation Request Form (doc|pdf)
Any student organization wishing to solicit funds off campus must fill out this form and return it to the Campus Activities and Student Organizations office. Any businesses that will be visited must be listed. Also, a copy of the donation request letter must be attached.
Table Tents – LBJ Student Center (doc|pdf)
Table tents are allowed in the LBJ Student Center in the Lair and the tables in the Paseo. To be approved, several conditions listed on the form must be met. Table tents are posted for one week.
Table Tent Template - (Microsoft Publisher file)
Policies and Procedures
Solicitation
Solicitation Request Form Policies and Procedures (doc|pdf)
A guide to filling out the Solicitation Request Form, setting up in the quad, booth requirements, vendor information and links to official University Policies and Procedure Statements (UPPS).
Vendor Agreement Policies and Procedures (doc|pdf)
Policies and procedures for vendors wishing to solicit on campus.
Vendor Parking Policies (doc|pdf)
Flyer Posting
Approved Posting Guidelines (doc|pdf)
A guide to posting solicitation and information-only flyers on campus.
Amplified Sound
Outdoor Events with Amplified Sound Registration Form (doc|pdf)
Amplified Sound is only allowed in the Mall area, between 11AM and 1PM, and Sewell Park. Appropriate approval is required.
Food/Health/Safety
Coca-Cola Agreement
This agreement with Coca-Cola must be followed when distributing beverages on campus.
Raffles
Guidelines for Charitable Raffles (doc|pdf)
Sample Raffle Tickets (doc|pdf)
Helpful Links
Reservations
Contact for equipment use in LBJ Student Center and Mall area.
Contact Us
Campus Activities and Student Organizations
LBJ Student Center
4th Floor - 4-11.1
Phone: (512) 245-3219
Fax: (512) 245-8245
campusactivities@txstate.edu
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